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We are down to the final two weeks of the 2025 Girl Scout Cookie Program. We are excited to see girls at our cookie experiences this summer.
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Important Dates
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March 6—ACH Withdrawal #1
March 11-16—Troop Inventory Exchange at participating Cupboards
March 13—Cookie Q&A
March 16—Girl Scout Cookie Program ends
March 19—Main and Troop Recognition Orders due from Troops
March 19—Cookie Boss Patch Program submissions due
March 19—Last Chance Booth Patch submissions due
March 20—ACH Withdrawal #2
March 23—Cookie Collection Forms due (if applicable)
March 27—ACH Withdrawal #3 (final)
End of May (approximately)—Reward distributed
May-July -Cookie Reward Experiences
Please note: If you register for the Q&A sessions, on the day of, the event will show under "Past Events". The Zoom link can be found in the event Info Letter.
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NEW! Last Chance Booth Patch
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Last Chance Booth patches will be available for girls who participate in booths during the week of March 10-16. Each Girl Scout is eligible for one patch only and the total patch request per troop cannot exceed the number of girls listed in Smart Cookies. Troops must show existing booth appointments in Smart Cookies. Those participating in Lemonade Stands are also eligible for this patch but must submit a picture of their stand.
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Cookie Cupboards
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We are down to the final weeks of our sales. Certain Cupboards may be closing after this week. Please remember to contact Cupboard managers before visiting their Cupboard if you would like to verify available inventory, as quantities and varieties may be limited. We also encourage troops to utilize troop to troop transfers if they are looking for smaller package quantities. The GSHCC Modesto and Sacramento Cupboards have started accepting Unplanned Orders during open Cupboard hours, of all varieties while supplies last!
GSHCC Sacramento and Modesto Cupboard: Tues-Fri 2–6 pm, Sat 9 am–12 pm.
Troop Inventory Exchange Pilot—at select Cupboards, there will be an option to exchange inventory between March 11-16. Only full, unopened cases of cookies in sellable condition can be exchanged for other varieties. Please keep in mind that this is for exchanges only, not returns. Planned Orders will still have priority to available inventory; varieties available for exchange will vary by Cupboard. Both GSHCC Cupboards in Modesto and Sacramento, Penn Valley, Lodi, El Dorado Hills, Woodland and Sutter Creek are the Cupboards participating in this pilot.
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Girl Delivery
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Any inventory needed to fulfill customer orders should be transferred using a Troop to Girl transfer. Keep in mind that girls can continue to edit orders at the time of delivery and can issue refunds if necessary. The last day to accept online payments is March 16, so customers who wish to pay by card must do so by this date.
Managing Orders
Transfer Orders
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Cookie Boss Patch Program
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Through the Cookie Boss patch program, Girl Scouts can enhance their cookie business skills by reaching out to corporate customers. This opportunity allows them to complete important steps toward earning their Cookie and Financial Literacy badges, as well as the GSHCC Rose Award. By participating, Girls will gain valuable business experience and learn how to effectively connect with potential customers. Upon completing the program and submitting the Cookie Boss patch form by March 19, participants will receive a special Cookie Boss patch as a recognition of their accomplishment. Don't miss out on this exciting chance to develop key entrepreneurial skills!
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Rewards
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Visit our website for details on the Reward Card and Cookie Experiences. Camp registration is now open, and spots are filling up quickly. While girls don’t need to register for camp before earning their reward, those wishing to secure a spot in a specific session can register early, though families will need to pay the $25 deposit. Main Recognition Orders and Troop Recognition Orders must be submitted by March 19 by troops, regardless of the proceed plan; service units can make edits until March 23.
Please note: GSHCC cannot edit recognition orders after March 23. Please ensure the reward choices are correct by the deadline. Alternative rewards not listed on the reward card cannot be offered.
Reward Highlights
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600+ packages: Girls can earn a cozy GSHCC-branded sweatshirt along with a 600 Club patch to celebrate their achievement.
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1350+ packages: Girls can earn the chance to customize a pair of Vans or select an Instax camera with high-quality shots and a built-in selfie mode.
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2800+ packages: Each girl and one adult guest can either explore California's natural landscapes with a Poppy Pass for the year or enjoy a day at California’s Great America with admission, dining perks, Fast Lane access, and keepsakes.
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Cookie Share
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Verify that any Cookie Share donations received via Girl Delivery orders after the Initial Order are entered as Virtual Cookie Share or in the Smart Booth Divider for girls to get credit for them. Run the order report in Digital Cookie to calculate any Cookie Share donations sold by each participant digitally. Those numbers need to be compared to what is in Smart Cookie and the difference put in manually in the Virtual Cookie Share tab.
Troop Cookie Manager Guide, page 15
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National Cookie Finder
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The National Cookie Finder can be found at www.girlscoutshcc.org/cookies or www.girlscoutcookies.org. Troops links will be shown for customers to purchase cookies via Direct Ship and customers can also find local booths. Remember to distribute sales received via your Troop Link prior to creating a Main Recognition order.
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Financials
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If your troop’s first ACH withdrawal is returned due to insufficient funds, GSHCC will contact you, and your troop will be responsible for any NSF fees. Troops needing a one-week extension for ACH withdrawals must contact GSHCC at least three days before the scheduled withdrawal. If families owe money at the end of the program, be sure to submit a Cookie Collection Report by March 23. GSHCC will issue credit in Smart Cookies for the amount reported, ensuring your troop can access its proceeds. After submitting the collection report, your troop should not accept payments from those families, as GSHCC will handle them directly.
Troop Cookie Manager Guide, pages 26-27
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Inventory and Program Wrap-Up
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As your troop wraps up the sale, make sure to communicate the available inventory with participants and caregivers so customers know what’s in stock. Work with other troops for troop-to-troop transfers and ensure that Girl Financial Transactions balance to zero. If any balances are off, double-check that all money is collected and the inventory is properly assigned. For negative balances, investigate if too much money was submitted or if a Girl Delivery Order needs to be resolved either by refunding the customer or transferring inventory to the correct girl.
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Thanks for your amazing work in keeping girls motivated to reach their goals!
GSHCC Product Program Team
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Update Profile
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