Cookies | Girl Scouts Heart of Central California  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 
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Girl Scouts Heart of Central California
Cookie Program: Jan 12-March 17, 2024
Hello Troop Cookie Manager,

The Initial Order ends on Sunday! Be sure to check all girl Initial Orders, even if parents are entering their orders in Digital Cookie to ensure accuracy.
Important Dates
January 21-24—Booth Selections Round 1
January 26—Parent Order Entry ends
January 28—Initial Order ends
January 29ACH Authroization Forms due
January 29—Troop Initial Order and Early Recognition Orders Due
January 29—Last day to select Older Girl Proceeds (if eligible)
January 29-February 7—Booth Selections Round 2
February 1—Pre-Authorization Charge
February 16–18—National Girl Scout Cookie Weekend
February 17—Mega Drop (North)
February 19—Mega Drop (South)
February 23—Booth sales begin
February 23—Cupboards open
March 7—ACH Withdrawal #1
March 17—Girl Scout Cookie Program ends
March 20—Main and Troop Recognition Orders due
March 21—ACH #2
March 28—ACH #3

Wednesdays @ 6–7 pm—Q&A sessions (check Rallyhood for full schedule as dates may change)
Smart Cookies and Digital Cookie
We are aware of a delay in online orders reflecting accurately. GSUSA and ABC Bakers are deploying a fix to process orders at twice the rate they are processing currently. As we shared in a previous email. we were informed of an error regarding the gluten-free cookie and Initial Ordering. We are asking you to please advise caregivers not to enter any packages for gluten-free cookies in their order entry. Although the gluten-free cookie may appear in the “inventory” column of the Smart Cookies Initial Order for troop cookie managers, they should refrain from entering any packages into this field, as it may lead to order submission errors. If gluten-free packages are mistakenly entered, ABC will remove them on their side and this could potentially affect girl rewards. Gluten-free cookies that were pre-ordered in October 2023 will be honored at the troop level.

As a reminder, Girl Scouts can post their cookie links online with the exception of resale pages, including but not limited to Facebook Marketplace, eBay, NextDoor for Sale, and Craigslist. For additional clarity, links cannot be posted on pages where selling is the primary focus.

Girl Scout Internet Safety Pledge
Digital Marketing Tips for Cookie Entrepreneurs
Initial Orders
Earlier this week, there was an error with Smart Cookies reflecting inflated package counts in the Initial Order. GSHCC worked closely with ABC Bakers and GSUSA and as of today, this issue has been resolved. If a cookie manager manually populated the Inventory Column with desired extras, those will remain. Once a parent submits their Initial Order in Digital Cookie, those new totals will reflect in Smart Cookies. Parent Order entry will not be final if the caregiver does not click the submit button. Please review our Tip Sheet for information on Parent Order Entry.

Before you submit their Initial Order, here are some helpful steps to follow:
  • Once the parent submits their Initial Order, updated totals will populate in Smart Cookies.
  • Verify order totals by viewing the “Parental Initial Orders” report in Digital Cookie and ensuring totals match in your Smart Cookies Troop Initial Order.
  • Communicate with families to verify their order is correct in Smart Cookies. If it is not correct, you can edit their order.
  • If the order is correct after verifying, then submit the Initial Order.
Cookie Drops
Troops attending Mega Drop are encouraged to bring one passenger as a designated “loader” if their order exceeds 200 cases. Troops will schedule their appointment times for Mega Drop. Troops with an Initial Order over 600 cases will have the option of receiving a home delivery. GSHCC will contact troops directly. GSHCC is unable to provide an appointment date and time as routes are created by our delivery agents once they have final numbers of troops choosing a home delivery. Delivery appointments may be made after the troops’ scheduled Cookie Drop.

We are still in need of volunteers. Register to volunteer at the event. Volunteers will welcome troops to this cookie "drive-thru" and send them on their way to a successful cookie season. Event volunteers must be adults 18 years old or older. If you are in a service unit that hosts a Mini Drop, remember to work with your service unit cookie manager for more event information.

Just in Time Training: Initial Order Pick-up
Mega Drop Cupboard
Did you realize you need more inventory after you placed your Initial Order? Troops attending Mega Drop have the ability to place a Planned Order for the Mega Drop Cupboard. These cookies will be shown on the “Dot Sheet” combined with the troop’s Initial Order. Orders must be submitted by Sunday, February 4.
Create your Early Recognition Orders by January 29, even if your troop opts for the Older Girl Proceeds Plan. Every girl with an Initial Order of 195+ packages submitted by the deadline will earn a color-changing camp light.
An ACH pre-authorization will be processed on February 1. Troops who do not have a cleared pre-authorization will be contacted by GSHCC and will not be able to pick up cookies until it has been resolved. Submit an ACH Authorization Form if you need to submit banking information.
Need Help or Resources?
GSHCC Cookie Resources Page—Forms, Guides, Just-in-Time Trainings and more
Tools for Success—Door hangers, pitch cards, Safety Tips and more
ABC YouTube—Smart Cookies video tutorials
ABC Flickr—themed images
Smart Cookies Tech Support—800.853.3730 or
GSHCC Customer Care—
Rallyhood—a space to share essential cookie program resources and updates
GSHCC Product Program Team
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